How to Replace a Lost or Damaged Philippine Passport

Lost it? Do these today

Report the loss to the police where it happened, then execute a notarized affidavit of loss. The law requires you to report a lost passport to DFA immediately through that affidavit.

If you are abroad, contact the nearest Philippine Embassy or Consulate; it can issue travel documents for your return. Source: New Philippine Passport Act (RA 11983), Sections 8 and 15.

Penalty: ₱350on top of ₱950 or ₱1,200
Clearing period: 15 working dayslost valid passports only
Appointment: Requiredfor every lost passport
Processed as: New applicationwith extra documents

DFA treats every replacement as a new application. You bring the same core documents as a first-time applicant, plus the papers that explain what happened to the old passport. What you add depends on whether it was lost while still valid, lost after it expired, or damaged.

Which situation applies to you?

Lost or stolen, still valid

Police report, affidavit of loss, ₱350, and a 15-working-day clearing period before processing.

Lost, already expired

Affidavit of loss and ₱350. No police report or clearing period.

Damaged or mutilated

Affidavit of explanation, the damaged passport, and ₱350.

Lost while abroad

Go to the Philippine Embassy or Consulate for a replacement or a travel document home.

Core documents for every replacement

Confirmed online appointment from passport.gov.ph.
Accomplished application form and personal appearance.
PSA birth certificate on security paper, with a photocopy. For a lost valid passport, DFA does not require it if you have a photocopy of the lost passport.
One acceptable ID with a photocopy. See IDs DFA accepts.
Any documents DFA required in your previous application: marriage certificate, dual-citizenship or naturalization papers, annotated PSA documents.

Lost or stolen passport that was still valid

Police report from the station covering where the loss happened, original and photocopy.
Notarized affidavit of loss, original and photocopy.
₱350 penalty on top of the processing fee.

DFA runs a 15-working-day clearing period before it processes the replacement. Count that time before the normal release period starts. A passport lost more than once needs the same documents.

Lost passport that had already expired

Notarized affidavit of loss, original and photocopy.
₱350 penalty.

No police report or clearing period is needed.

Damaged or mutilated passport

DFA treats a passport as mutilated or damaged when pages are detached or torn, or the booklet has been altered from its original form. Bring:

Notarized affidavit of explanation describing when, where and how it was damaged.
The damaged passport, which you surrender to DFA.
₱350 penalty.

What to put in the affidavit

DFA does not publish a template, but the affidavit is your official account of what happened. Make it specific:

Your full name, birth date and address, matching your PSA record.
The passport number and its issue and expiry dates, if you know them.
When, where and how the passport was lost, stolen or damaged.
What you did to look for it, and the police report details if any.
A statement that you will surrender the passport to DFA if it is found.

Have it notarized. The Public Attorney’s Office notarizes affidavits for qualified clients; private notaries charge a fee. A false statement in a loss affidavit is a crime under RA 11983, punishable by 6 to 12 years in prison and a ₱100,000 to ₱250,000 fine.

How to get the replacement

Prepare the police report and affidavit
For a child’s passport, the parent, guardian or authorized companion who will attend signs them.
Book an appointment
Use passport.gov.ph. Lost-passport applicants cannot use the walk-in courtesy lane.
Pay and print the packet
Pay the ₱950 or ₱1,200 processing fee and the ₱50 payment-center fee. The ₱350 penalty is collected for the replacement as well; follow the instructions in your packet or at the office.
Appear and submit documents
Bring the core documents and your case documents. Biometrics are captured again.
Wait for clearing and processing
For a lost valid passport, the 15-working-day clearing period runs first. Then the release time applies: 10 to 12 working days regular, 5 to 7 expedited, subject to DFA’s 2026 delay advisory.
Claim the new passport
Bring the original receipt and an ID, or send a representative with the documents in our passport guide.

Example: Lost a valid passport with a trip in six weeks

Let’s say you appear at a Metro Manila office on a Monday. The clearing period takes 15 working days, about three weeks. Expedited production adds 5 working days under DFA’s standard target, or up to 15 under the 2026 advisory. That totals four to six weeks, so six weeks is tight. Book the earliest slot, pay for expedited processing, and email passportconcerns@dfa.gov.ph if your travel date is fixed.

If you lose your passport abroad

Report the loss to the local police and get a written report.
Contact the nearest Philippine Embassy or Consulate. Depending on your plans, it can process a replacement or issue a travel document so you can return to the Philippines.
If you came home on a travel document, DFA asks for that original travel document and an affidavit of explanation when you apply for your next passport.

Frequently asked questions

Can I walk in to replace a lost passport?

No. DFA says an appointment is necessary for all lost passports, so book at passport.gov.ph even if you would otherwise qualify for the courtesy lane.

Do I need a police report if my lost passport had already expired?

No. A lost expired passport needs only an affidavit of loss and the ₱350 penalty. The police report and clearing period apply to lost passports that were still valid.

Can I use expedited processing to skip the clearing period?

No. The 15-working-day clearing period for a lost valid passport comes before processing starts. Expedited processing shortens only the production time after that.

What if I find my lost passport after reporting it?

Do not travel with it. Surrender it to DFA: the New Philippine Passport Act requires anyone who finds a lost passport to turn it over to the DFA.

My passport has a torn page or water stain. Is that damaged?

DFA treats a passport as mutilated or damaged when it has detached or torn pages, or has been altered from its original form. A damaged passport can cause problems at immigration, so ask DFA if you are unsure and replace it before you travel.

Who signs the affidavit for a child’s lost passport?

A parent, legal guardian, or the person authorized by the parent who will accompany the child at the application.

Official sources and further reading

These are the references checked for this guide. DFA may ask for more documents depending on your case.

Independent guide: PhilippineIDs.com is not affiliated with the DFA or any Philippine government agency. Information reviewed on October 29, 2026.